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How Do I Comply With the Public Access Mandate?

Does it apply to you?

Yes, if your peer-reviewed article meets any of the following criteria:

·         Directly funded by an NIH grant or cooperative agreement active in Fiscal Year 2008   
    (October 1, 2007- September 30, 2008) or beyond;

·         Directly funded by a contract signed on or after April 7, 2008;

·         Directly funded by the NIH Intramural Program

·         If NIH pays your salary.

A reminder that NIH funding includes not only grants, but cooperative agreements, and contacts. If the author acknowledges NIH support in the article it should more than likely comply with the policy.

"When do NIH funded authors need to comply?"

Submission Process


1.    Address Copyright issues. Make certain that the publishing agreement allows for deposition of  manuscripts into PubMed Central on or after April 7, 2008. Investigators may check Sherpa Romeo for journal policies.   The author must maintain the right to comply with the NIH requirement.  This can be achieved by submitting this PSU approved  Addendum.  The Addendum uses language provided by the NIH. Part of the language includes:

"Journal acknowledges that Author retains the right to provide a copy of the final manuscript to the NIH upon acceptance for Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal."

2.    Submit the article to PubMed Central by one of the following methods:

                     I.        Publish in a journal that automatically submits the final published article to PubMed Central without author involvement.

                    II.        Make arrangements to have a publisher deposit a specific final published article in PubMed Central. This may be a fee-based open access option

                   III.        The Principal Investigator or Author (or their designate) submits a copy of the final peer-reviewed manuscript to the NIH Manuscript Submission System (NIHMS). The author personally verifies by email both the content and the format.

                   IV.        Author completes submission of final peer-reviewed manuscript deposited by publisher in the NIHMS. In a variation of Method 3,  some publishers deposit the manuscript files in the NIHMS, provide contact information for a corresponding author, and designate the number of months after publication when the paper may be made publicly available in PMC.

NIH tutorials are available for navigating the NIHMS submission process.

University of Rochester's  list of publisher policies on submission of manuscripts to PubMed Central

3.    Cite.  Effective May 25, 2008, anyone submitting an application, proposal or progress report to the NIH must include the PMC reference number when citing articles arising from their NIH funded research. The PMID to PMC ID converter is used to translate one type of ID to the other.


Submit the journal title, the NIH grant numbers and grantee, the final peer-reviewed manuscript including the text, figures, tables, charts, graphics and supplementary data as indicated in the NIHMS submission system. NIH will convert the files into standard PubMed format.


NIH Manuscript Submission System (NIHMS). The principal investigator must review and verify the content  several times during the submission process.

NIH tutorials are available for navigating the NIHMS submission process.


The author's final manuscript including all corrections / edits after peer review should be submitted to PMC within 3 months after it is sent to the publisher for final formatting and copy editing. The manuscript must be made publicly accessible within 12 months of publication.